Cancellations
School programs administered by the school/board have priority use of school space during and after regular school hours.
School/board sanctioned events may supersede a community use rental booking and a permit or date(s) within a permit may be cancelled at the school/boards request if it becomes necessary to use the reserved accommodation for school/board use. Reasonable effort will be made to provide the permit holder with adequate notice.
A Permit Holder may cancel a Community Use event without cost (except for the non-refundable Permit Application Fee and insurance fees if purchased) provided that written notice (email accepted) and a phone confirmation be provided to the Community Use of Schools Clerk or designate at least three business days prior to the date of the event.
If a Permit Holder does not provide adequate time (minimum three business days) for the Board to cancel, Community Use Permit incurred costs (e.g. custodial overtime, rental fees, technicians and permit fees) may be charged.
Permits are non-transferable.
The Board reserves the right to revoke a Permit at any time.
School/Board Inclement Weather Cancellations
The decision to close schools due to extreme weather is usually made early in the morning and communicated on the board’s websites and through local media. If schools are closed during the school day due to extreme weather, or any other causes beyond control of the boards, then those schools are closed to community use permits that day/night.
If buses are cancelled but schools are open, then community use permits are still scheduled to take place.
In these situations, a refund will be given to the Permit Holder. If it is a onetime CUS event, a refund will be issued for the Permit Application Fee. Insurance Fees are non-refundable.
